Secrets to sufficient Staff Meetings

Law Offices Of David J Stern Website - Secrets to sufficient Staff Meetings

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The following typical staff meeting statistics were compiled from a inspect conducted by GroupSystems :

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Law Offices Of David J Stern Website

The typical staff meeting is 50 minutes

- 16 minutes wasted on inefficiencies

- 59% do not take meeting minutes

-68% said input from meeting is used rarely or not at all
What can you do about it?

Schedule in advance. If it is not an emergency, schedule one to two weeks in advance. Comprise start time, stop time and Topics.
Prepare an Agenda, and stick to it.

Have a Theme . Focus on One to Three Topics, no more than that.
On the Agenda, Comprise ten minutes for Open consulation and feedback at the end of the meeting.

Start on Time, even if everyone is not present. Demonstrate respect for the people who show up on time and begin promptly. Individuals that come late can 'catch-up' when the meeting is concluded. Do not inconvenience the conscientious individuals who show up on time.

Establish the meeting moderator. One man is assigned to keep the meeting on track and on time.

If possible, schedule the staff meeting for a total of twenty minutes or less. This is based on ten minutes of schedule consulation and ten minutes of staff feedback. Think it a success if you stop in less than 20 minutes, but allow flex time for meaningful conversation and feedback at the end of the meeting.

Take Meeting Notes, Comprise action Items and the Owners / Responsible man for each action Item with a Due Date. Follow-up on action Items and send out an update before the next staff meeting.

Is it working?

Staff Meetings should not be a burden to the moderator or the participants. It is intended to be an opportunity for important communication. The following are three creative exercises for measuring the effectiveness of your staff meetings.

Have a Standing Staff Meeting: Nobody is allowed to sit down until it is over. Can you do it? Does the meeting move along faster than normal or at the same speed?

Everyone is a Scribe: At the beginning of the meeting, contribute instructions that each man will be responsible for documenting every comment, word for word, and distribute to the other participants. How does this impact the comments? Is all shared verbally worth the time to type it? Are the comments worth sharing in documented form? Are there any comments shared in a staff meeting that would be embarrassing or inappropriate in print?

The One Week Survey: Send a quick inspect one week after the staff meeting with three questions.

Q1) What was the main topic of the Staff meeting?

Q2) How does this relate to your responsibilities?

Q3) What is the most important topic that we did not discuss?

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Words of Wisdom

"You want to build a strong culture? Hold every manager accountable for the culture that he or she builds."

- Marcus Buckingham and Curt Coffman, First Break All the Rules

"The real qoute is that people do what they are told."

- David Maister, First Among Equals

"Being very productive as individuals and organizations is no longer elective . . . It is the price of entry."

- Stephen R. Covey, The 8th Habit: From Effectiveness to Greatness

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